6th Annual Barbara Lynch Charity RYC (YC #2)

NOTE REVISED CHECK-IN TIMES LATE FEE NOW IN EFFECT AND ENTRY IS SUBJECT TO SPACE - if event "full" e-mail to get on wait list 6th ANNUAL BARBARA LYNCH CHARITY REGIONAL YOUTH CIRCUIT - Region III-(NJFA Youth Cup #3) Proceeds benefit ovarian cancer (Teal Ribbon Ovarian Cancer Research Foundation - www.trocrf.org). NJFA "Free Entry" coupons are NOT valid for this event. NO REFUNDS. *****If you wish to donate by entering the tournament but are not planning to fence, after making your payment, please remove your entry via FRED or notify us. Entry deadline Dec 2. Payment is required to secure entry. Unpaid entries will be removed Dec 3, with re-entry subject to space. Notify us if you prefer to pay at the door so your entry is not removed. ================================================================================================================================================= ABOUT BARBARA LYNCH: Barbara lost her brave battle with ovarian cancer in August 2010. Barb started fencing at Morris Hills High School (NJ) and continued as a college club fencer at Purdue University. She served as the NJ division chair for over 10 years, coached Morris Hills High school for 21 years, served as USFA bout committee chair for many, many national fencing tournaments and Junior Olympic Championships, served as USFA Vice President from 2000-2004, and was honored with a lifetime membership to the USFA. This RYC honors her work on behalf of young fencers. ================================================================================================================================================================== ALL STAFF/ REFEREES ARE VOLUNTEERS, SO PLEASE HELP OUT. E-mail the organizer. FOC official practical exams are being conducted all day. Referees must have attended a previous FOC seminar and passed written exam. Contact Abdel Abdelaziz for more referee testing info (abdelwahab_a@hotmail.com. Visit http://askfred.net/Clinics/moreInfo.php?clinic_id=20791 for more examination info. Ref observers will be Abdel Abdelaziz, Jeff Bukantz, Lisa Campi, and Bruce Gillman. DONATIONS APPRECIATED – Individuals or businesses wishing to donate products or services should e-mail the organizer. ==================================================================================================================================================================== The RYC tournaments are held throughout the season, similar to the Super Youth Circuit tournaments. There are NO national points awarded at Regional Youth competitions. These competitions are one of the possible qualification paths for Youth 10 and Youth 12 events at both the April and/or July NACs. Y14 winners qualify for Y14 at Summer Nationals. NEW THIS SEASON -- Regional Ranking Point System (RRPS) will be used for RYC events. End of season awards will go to highest ranked fencer(s) in each age group / gender per region. Each of the 6 regions will maintain RRPS. Fencers can compete out of Region but will appear only on that Region’s Point List. The YDC has mandated that one can ONLY win the Regional Award for the Region they reside in. Up to 3 RYC results will count towards an athlete’s final Regional Youth Ranking. If an athlete competes in more than 3 RYCs in a given region, their best 3 results will count. RYC tournaments will award points to all participants. See the regional guidelines for point allocations (http://www.teamusa.org/USA-Fencing/Events/About-Tournaments/RYC-Tournament-Organizer-Resources.aspx). Allocations will depend on the number of participants and the larger the field, the higher the points earned per placement. Everyone gets points, so attending an RYC will result in every athlete earning a ranking. Regional Rankings will be posted on askfred.net. These points are regional and will have no influence on the NRPS. ------------------------ Qualification Y10/Y12 to the April and July NACs •Fencers must fence in at least one Regional or Super Youth Competition in the current season to be eligible to enter the same category and weapon at the April and July NACs. Qualification Path to Nationals for Y14 from RYC •Place first in the Y14 event at a current-season RYC tournament [BoD, October 2010] In mixed events, only the first place finisher is recognized as qualified. ================================================================================================================================================================== Note, This is now the second (not third) event in the 2012-13 Youth Cup Series, as YC #2 was scheduled to be the SYC (canceled because of Hurricane Sandy). No Y8 at this event Follow tournament at: live.njfencingalliance.com VENUE NEW JERSEY FENCING ALLIANCE; 54 Burnett Ave.; Maplewood , New Jersey 07040 ***OK to park in-between/behind NJ State vehicles on Sundays. NJFA is a 17500 sf venue offering 19 grounded official USFA fencing strips with center scoring boxes with repeater lights at each end, men’s and women’s locker rooms, FREE Wireless Internet service, live results streaming of tournament information, FREE parking, and on-site fully equipped store. Overhead monitors display live results and tournament information, with live results also streaming at live.njfencingalliance.com. Armory opens at 7 am for equipment check and will assist with equipment problems during the tournament. EVENTS • Entry deadline Dec 2. • To secure entry you must make payment through FRED. Unpaid entries will be removed Dec 3, with re-entry subject to available space. Late registrants and walk-ins accepted only if available space. Event start times are subject to change. • Ratings can be awarded, however youth events do not use the E1 or D1 classifications. This means that these events are NR until they achieve C1 level or higher. Check USFA ratings chart at: http://assets.usoc.org/assets/documents/attached_file/filename/15801/Classification_Chart_2009.pdf REGISTRATION AND EVENT FEES If you wish to just make a donation but are not planning to fence, after entering and making your payment please remove your entry (or notify us). Charitable donation receipt available. NJFA "Free Entry" Coupons not valid for this event. To secure entry you must make payment through FRED. Late registrants and walk-ins accepted only if available space. • Regular fee period (closes Dec 2): $25 registration + $25/event. • Late fee period (entry subject to space) (Dec 3-12): $25 registration + $50/event • Walk-in (subject to space) (Dec 13-16): $100/event. • Payments made at the door must be in cash or check only payable to "NJFA”. No credit cards taken at door. REFUNDS No refunds will be issued. YOUTH CUP SERIES NJFA Youth Cup Points will be awarded to top 8 finishers in each event (1st place (40 points) through 8th place (5 points). At the final event of the season the top 3 point finishers in each weapon/age category will be awarded NJFA Youth Cup series prizes. Each tournament however is stand-alone; there is no need to be in pursuit of Cup points to participate. Should there be a tie in final point totals the fencer with the highest finish in the final event will be declared the winner. Double points will be awarded on October 14 and June 9. 2012-2013 Series Dates: Oct 14, Nov 2-4 (SYC), Dec 16 (RYC), Jan 13, Mar 17 (RYC), Apr 28, May 26, June 9. View NJFA Youth Cup standings at njfencingalliance.com TOURNAMENT ENTRY •** Liability waiver - Upon entering this tournament you agree to abide by the current rules of the USFA and other applicable rules instituted by NJFA. You acknowledge you are entering this tournament at your own risk and release the USFA and its sponsors, NJFA, and referees from any liability. With entry you give consent to NJFA to obtain medical care from any licensed physician, hospital or clinic for any injury or illness that may arise during activities associated with this tournament. Photography, filming, recording, or any other form of media of the athlete during the tournament can be used by NJFA and the USFA. Those wishing to opt out of media coverage must inform the Bout Committee.** • Event entry is determined by 2012-13 USFA Birth year requirements: Y10 = 2002-2005 Y12 = 2000-2003, or on Youth 10 NRP List Y14 = 1998-2001, or on Youth 12 NRP List If you are on the NRP list and your entry is rejected for age, contact us and we will handle your registration. . See current point standings at: http://www.teamusa.org/USA-Fencing/Membership.aspx • Y10 fencers must fence with #0 or #2 blades, i.e no longer than 32 inches. • USFA rules apply. http://www.teamusa.org/USA-Fencing/About-Us/Manuals/Rule-Book.aspx • Full USFA regulation uniform required. Name is NOT required on uniform. Foil mask with conductive bib is required. • Must have at least two working weapons and two body cords. • All fencers must be USFA competitive members, or have other foreign federation membership. Must present membership card (or proof of membership payment) or FIE license at check-in. If no proof of membership you must complete and pay for USFA membership. Obtain/renew USFA membership at http://www.teamusa.org/USA-Fencing/Membership.aspx. You may join/renew USFA at the door (parent signature required), however arrive with a completed form or plan to come early to complete required paperwork. Have separate check made out to USFA or use your credit card (preferred) for USFA membership payment. (REVISED) SCHEDULE OF EVENTS (close of check-in) Fencing will commence shortly after close of check-in. EVENTS WILL NOT BE HELD FOR LATECOMERS. Arrive sufficiently early to have equipment checked and have proper warm-up time so you are ready to fence when registration closes. Venue opens at 7:00 am. An armorer will check fencing equipment and assist with equipment problems during the tournament. Masks , all lame material, and body cords will be checked. The armory will open at 7 am. Y10 Mixed Saber (11:00) Y10 Girls Foil (11:00) Y10 Boys Foil (8:00) Y10 Mixed Epee (2:00) Y12 Girls/Boys Saber (12:00) Y12 Boys Foil (1:30) Y12 Girls Foil (2:00) Y12 Mixed Epee (11:00) Y14 Girls/Boys Saber (4:30) Y14 Girls/Boys Foil (8:00) Y14 Girls Epee (2:00) Y14 Boys Epee (4:00) TOURNAMENT FORMAT Beginners tournament guide (courtesy of fencing.net): http://www.fencing.net.s3.amazonaws.com/downloads/BeginnerGuide-Tournament.pdf • USFA rules apply: http://www.teamusa.org/USA-Fencing/About-Us/Manuals/Rule-Book.aspx • Events will be mixed if less than 6 fencers • One round of pools with 100% promotion to Direct Elimination rounds. • No fence-off for third place; Medals awarded to 8th place. • Fencers are responsible for ensuring accuracy of all posted information and must report errors to the bout committee immediately. This includes club affiliation, division, classification, date of birth, gender, spelling of name, etc . Errors in posted pool results must be reported to the BC immediately (within 5 minutes). Once DE round starts and tableau is posted, the pool results are final and no adjustments will be made. Check all scores before leaving the strip. Fencer signature on pool sheet and DE slip implies accuracy. Seeding: • Seeding is based on the Current National Youth Ranking according to age group and weapon, then letter ranking with year classification, then fencers with neither points nor classification. Fencers with equal classifications will be randomized within each classification. • Only ratings and points standings listed on the USFA website will be used. Check your rating at http://www.teamusa.org/USA-Fencing/Membership.aspx and national point standing at http://www.teamusa.org/USA-Fencing/Athlete-Info.aspx Each event consists of two rounds (pools and direct elimination) • Pools: One preliminary round of pools comprised of the standard 5-touch bout in 3 minutes. 100% then advance to direct elimination round. • Direct Elimination Tableau shall be comprised according to the results of the preliminary pool round. • For Y14, DE bouts are 15 touch/9-minute bouts. For Y10-Y12, DE bouts are best 2 of 3 5-touch bouts. Any penalty cards issued during the match of 2 out of 3 five-touch bouts shall be in effect for the entire set of bouts in the match. During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. • Medals awarded to Top 8. No fence-off for third place. • Classifications (ratings) can be awarded, however youth events must exceed criteria in Group C1 or higher to award changes in classifications. View USFA Classification Chart at: http://assets.usoc.org/assets/documents/attached_file/filename/15801/Classification_Chart_2009.pdf • Photography and filming is allowed, however NO flash photography is allowed near ongoing competitions. Withdrawal: •Withdrawal during pools: A fencer who withdraws, or who is excluded, is scratched from the pool, and his results are annulled as if he had not taken part. •Withdrawal during DE: When for whatever reason a fencer cannot fence or cannot complete his bout, his opponent is declared winner of that bout. A fencer who withdraws does not lose his place in the overall classification of the competition. LOCATION 50-58 Burnett Avenue (use 54 Burnett Avenue for Mapquest); Maplewood, NJ. Conveniently located near all major highways in NJ, NY, CT, and Pennsylvania. Just off Springfield Avenue (via Vermont St). Only 30 minute train ride from NYC Penn Station (via NJ Transit Mid-Town Direct; http://www.njtransit.com). • Free parking. OK to part behind/between NJ State Vehicles on Sundays. • On-site fully equipped Fencing Pro Shop. • Armory. • Free Wi-Fi TOURNAMENT STAFF All staff is volunteer. Qualified referees should e-mail Lisa Campi at lisamcampi@gmail.com. Any time you can give is appreciated. NEARBY HOTELS • Newark Liberty Airport area (appx. 6 miles to venue)- numerous hotels • Best Western Turtle Brook Inn (555 Northfield Avenue; West Orange, NJ) (4 miles) (appx.$150/night) http://www.bestwesternnewjersey.com/hotels/best-western-turtle-brook-inn • Grand Summit Hotel (570 Springfield Avenue; Summit, NJ 07901) (6 miles) (appx.$130/night) http://www.grandsummit.com • The Hilton at Short Hills (41 JFK Parkway; Short Hills, NJ 07078) (6 miles) (appx.$185/night) http://www.hiltonshorthills.com • Hilton Newark- Penn Station (Gateway Center; Newark, NJ 07102) (7 miles) (appx. $160/night) http://www1.hilton.com/en_US/hi/hotel/EWRHGHF-Hilton-Newark-Penn-Station-New-Jersey/index.do