Capitol Clash SYC and Cadet 2015

CAPITOL CLASH 2015 DETAILS: HUGE 105,000 square foot EXPO-SIZE venue in the SAME BUILDING as the GAYLORD NATIONAL RESORT! This is 50% larger than in past years. CADET (under-17) EVENTS! Top quality competition and a perfect tune-up the weekend before Junior Olympics. Fence Y14 and Cadet! In addition to receiving the Jefferson Cup award and medal, Cadet winners compete for permanent recognition on The Gaylord Cup! Ratings also can be earned in the Cadet events based on participation and place! Click To Reserve Your Discounted Gaylord National Resort Room —> http://goo.gl/9kzxvF When you stay at our luxury host hotel, you will be just an elevator ride from the event floor in the same building! Our discounted rate is the best available, INCLUDES the normal $18 resort fee at no charge to you, and helps us bring you this terrific venue and charity event year in and year out. Fantastic restaurants in the same building and even more in the huge development just steps away outside. And everything is still just minutes from DC attractions and National Airport, or a short drive from Dulles or BWI (look for great air discounts with Southwest and others at BWI). Consider coming a day early and stay a few day late to enjoy all the fun and educational sights greater-DC has to offer: the Gaylord has made our discounted rate available for extended stays! New this year, Marriott has taken over resort management and our online reservation system that works great on your phone, tablet or computer. Don't forget to use your Marriott or Ritz-Carlton rewards numbers! Learn more about the Gaylord National --> http://goo.gl/Dh06Y Hotel amenities for all --> http://goo.gl/HO8On Special fun for kids --> http://goo.gl/CbNaO Once again, live seeding, pool and strip assignments, results are more will be available during the competition at http://live.capitolclash.com (on smartphones with our free wi-fi) We can't wait to see you and hand out our signature Jefferson Cup awards. We are expecting another top event! And remember, by joining us at the hotel and competition you are helping us send all net proceeds directly to charity. See http://www.nffdc.org Feel free to contact egrass@mac.com or dsapery@gmail.com if the information on this page does not answer your questions. HOST HOTEL and COMBINED VENUE: Gaylord National Resort and Convention Center 201 Waterfront Street National Harbor, MD 20745 Driving Directions: National Harbor may not register on some GPS systems, please follow these driving directions for best results. Take the Capitol Beltway I-495, then take Exit 2A toward National Harbor. This is the first exit on the Maryland side of the Woodrow Wilson Bridge. Once on National Harbor property, turn right on St. George Street. Follow signs to Gaylord National Hotel and Convention Center. Airport: National Harbor is located approximately: • 8 miles from Reagan National Airport (DCA) • 35 miles from Washington Dulles International Airport (IAD) • 42 miles from BWI Marshall Airport (BWI) Airport Transfer: TBA ENTRY REQUIREMENTS Birth year requirements for the 2014-2015 season - Youth 10 event 2004-2007 - Youth 12 event 2002-2005, or on Youth 10 NRP List - Youth 14 event 2000-2003, or on Youth 12 NRP List - Cadet event 1998-2001, or on Youth 14 NRP List Format: One round of 5-touch/3 minute bout pools. 100% advance to direct elimination rounds, however Cadet events with more than 64 entrants may be subject to a cutoff after pools of the bottom 20% at the discretion of the Bout Committee. For Cadet, Y14, and Y12, direct elimination bouts are 15 touch/9 minute bouts. For Y10, direct elimination bouts are 10 touch/6 minute bouts. All other USA Fencing rules control, as set forth in the USA Fencing Rulebook and as discussed further in the USA Fencing Athlete Handbook. USA Fencing Rulebook and Athlete Handbook - http://goo.gl/0WlxZ EVENT SCHEDULE: FRIDAY FEBRUARY 6, 2015 8:00AM Cadet Men's Foil 8:00AM Cadet Women's Epee 8:00AM Y10 Men's Saber 9:00AM Y12 Women's Epee 9:00AM Y10 Women's Foil 11:00AM Cadet Men's Saber 1:00PM Y14 Men's Epee 1:30PM Cadet Women's Foil 2:00PM Y14 Women's Saber SATURDAY FEBRUARY 7, 2015 8:00AM Y14 Men's Foil 8:00AM Y14 Women's Epee 8:00AM Y12 Men's Saber 9:00AM Y10 Women's Epee 10:30AM Y10 Men's Foil 11:30AM Y12 Women's Saber (revised time) 1:00PM Cadet Men's Epee 2:00PM Y12 Men's Epee 2:30PM Y12 Women's Foil (revised time) SUNDAY FEBRUARY 8, 2015 8:00AM Y14 Men's Saber 8:00AM Y14 Women's Foil 8:00AM Y10 Men's Epee 10:00AM Y10 Women's Saber 11:30AM Y12 Men's Foil 12:30PM Cadet Women's Saber No points are awarded in the Cadet events, though ratings can be earned based on standard USA Fencing rules. FENCERS MAY ONLY REGISTER FOR ONE EVENT PER DAY. In exceptional cases, the tournament organizers may waive this limitation. Please contact egrass@me.com or dsapery@gmail.com with any questions. CHECK-IN REQUIREMENTS FOR THE DAY OF EACH EVENT The competition portion of the venue will open for fencers at 7:00am each day of the tournament. Fencers must check in each day that they compete, within the indicated hours of check-in, or they will be withdrawn from that event. IN ORDER TO COMPETE YOU MUST CHECK-IN AT THE COMPETITION FLOOR OF THE VENUE BEFORE THE LISTED DEADLINE WITH THE FOLLOWING IN HAND: 1) the fencer is required to show a USA Fencing membership card (valid for the current competitive season); AND 2) the fencer is required to provide a fully-completed waiver form that has been signed by a parent or legal guardian; AND 3) the fencer is required to show a birth-certificate (copy acceptable) or other government-issued identification showing a birth date UNLESS THEIR MEMBERSHIP CARD INDICATES THAT THE BIRTHYEAR IS VERIFIED. To help us speed registration, please download the waiver form, print it, read it, sign it, and bring it to the table with you. This is especially critical if the fencer does not have a parent/guardian at check-in. No one will be allowed to fence without a signed waiver form. Waiver Form .PDF --> http://goo.gl/lmSwGb New USA Fencing memberships and new or replacement USA Fencing cards should be obtained through the USA Fencing website before the tournament. http://goo.gl/of17o Athletes arriving without proof of USA Fencing membership must fill out all appropriate forms and pay for membership at registration even if already a member. Refund requests can later be made with USA Fencing as appropriate. Fencers who fail to register by the published deadline will be removed from the event and refunds will not be made. Note that per USA Fencing rules, fencers who are not present for their bout after having started a competition (for reasons other than a verified medical withdrawal) will be excluded from the competition, and national points and/or classifications that might have been earned for that competition will not be awarded. Further disciplinary action can be taken by USA Fencing. UNIFORMS REQUIREMENTS All USA Fencing uniform requirements apply. NAMES ARE NOT REQUIRED ON THE UNIFORM. Conductive bibs are required in all foil events. EQUIPMENT REQUIREMENTS AND INSPECTIONS Y10 fencers must fence with weapons NO LONGER than 32.5 inches. Parents and fencers are advised that blades marketed as "#0" or "#2" are believed to meet this requirement, however blades labeled as #0 or #2 but are longer than 32.5 inches, are not permitted. Equipment check will be open each day of the competition at 7:00 am. Equipment check will test the mask, lame jacket and foil mask bib, gloves and body cords, as well as any French grip weapons. Items that have passed inspection will be specially marked. Masks that do not pass the 12-kg punch test will be impounded or given a visible mark to signify that the mask is "not approved for use." All events are conducted with electric equipment. A preliminary check will be conducted at the beginning of each pool and DE bout to ensure the presence of: Underarm plastron, 2nd weapon and body cord, weapon check control marks. Athletes are subject to prohibition from fencing if these conditions are not met. Weapons with grips other than French will not be inspected or marked in advance. Regardless, failure to have the proper number of working weapons and other equipment at the strip is subject to penalty according to relevant USA Fencing rules. Parents and fencers should expect significant lines for equipment check between 7-8am on Saturday and Sunday. Please plan accordingly. Those fencing Saturday or Sunday can have their equipment checked Friday anytime after 10am. Note that Absolute Fencing will be on site to sell new equipment and repair services, but fencers ultimately are responsible for having all necessary equipment in working order. POINTS, RATINGS AND SEEDING Seeding for the Youth events is based on current national rolling point standings according to age group and weapon, then letter ranking within year classification. Seeding for the Cadet events follows USA Fencing standard practice in which top 16 ranked fencers are seeded first, then by Cadet ranking within each letter classification, then by classification year. Fencers with equal classification will be randomized among themselves. The Capitol Clash will ONLY use ratings and points standings that have been forwarded to and accepted by USA Fencing in advance of the tournament and then downloaded by us from USA Fencing. You can check your USA Fencing rating by downloading and searching for your name here -- http://goo.gl/uWUML. You can check your points here -- http://goo.gl/FfQ1D This information will be obtained from USA Fencing on Friday, January 30. Any discrepancies regarding classifications or points earned must be resolved by this date. Each event's tentative seeding will be posted at the venue prior to the close of check-in. It will also be posted at http://live.capitolclash.com. It is the fencer's responsibility to notify the Bout Committee of any discrepancies before the close of check-in and before pools are posted. COMPETITION INFORMATION HIGHLIGHTS Failure to report to a strip timely for the start of a bout subjects the fencer to disqualification according to USA Fencing rules. No flash photography is allowed near ongoing competitions. Be advised that we expect to have press and other media at this event and to have video, photography, and sound recordings being made. The waiver form includes a release regarding this. REGISTRATION INFORMATION, DEADLINES, COSTS: Registration fees (including all convenience fees and costs to register online and pay with a credit card) follow, with listed deadlines: Regular online registration period runs through January 11, 2015 $40 Registration plus $30 per event From January 12, 2015 through February 1, 2015 TRIPLE FEES $120 registration plus $90 per event Registration will close at midnight after January 11 but will re-open on January 12 for late registrations. After February 1, no registration can be done through AskFRED. Furthermore, any registrations after this date are subject to a $200 surcharge, per USA Fencing guidelines. Contact Ed Grass at egrass@mac.com for more information or to register after February 1. *** IF YOU HAVE ALREADY REGISTERED AND WANT TO MAKE A CHANGE OR ADD AN EVENT AFTER THE REGULAR DEADLINE, THIS CANNOT BE DONE THROUGH AskFRED. CONTACT egrass@mac.com OR dsapery@gmail.com TO MAKE CHANGES *** REFUND POLICY The registration portion of the entry fee and any AskFRED surcharges are non-refundable, however the event fees will be refunded for an athlete who needs to withdraw and does so in writing on or before January 23, 2015. After this date, no portion of the entry fees will be refunded. VENDORS Information about equipment, repair, t-shirt, and other vendors will be updated here when available, and sent to registered competitors by email as well.