RYC - VII Annual Grand Rapids Youth Cup

RYC - VII Annual Grand Rapids Youth Cup November7-8, 2015 1345 Monroe Av NW, Suite #102, Grand Rapids, MI 49505 http://www.grfencing.com/location ================================================================================================================================================================== Regular fee entry deadline: October 29, 2015. Extended registration deadline: October 30- November6, 2015. Late fees apply SABER FENCERS: In conjunction with the updated amendments to the Federation Internationale d’Escrime Rules, the USA Fencing Board of Directors has voted to mandate that the 800N Saber Glove is mandatory for All USA Fencing Sanctioned Tournaments Beginning on Oct. 1, 2015. Live tournament seeding and results (during competition): REFEREES: If you are interested in refereeing, email Mikhail Sarkisov at sarkisov85@gmail.com QUESTIONS: Read the "More Info" section before e-mailing with questions Is your e-mail correct in the FRED system ??? Important tournament information will be communicated through the FRED e-mail system. Take time to verify that your FRED profile contains an up-to-date e-mail address (log in and check MyFRED). Regular fee entry deadline: October 29, 2015 This RYC is sanctioned by USA Fencing, and proudly hosted by Grand Rapids Fencing Academy. RYC serves as qualifying event for the March Youth NAC and 2015 Summer National Championships, and regional point standing events for Y10, Y12, and Y14. Qualification Path for Y10/Y12 to March NAC: Fencers must fence in at least one Regional (RYC) or SYC in the current season, OR be on Y10 or Y12 points list to be eligible to enter the same category and weapon at the NAC Qualification Path to Y14 NAC: Be age eligible Qualification Path for Y10 to Summer Nationals: Be on Y10 NRPS, OR Be on your Y10 Regional Youth point standings, OR Be in the Top 65% of your region’s Y12 Regional Youth point standings. Qualification Path for Y12 to Summer Nationals: Be on Y12 NRPS, OR Be in Top 8 of Y10 NRPS, OR Be n the Top 65% of your region’s Y12 Regional Youth point standings, OR Be in Top 30% of your region’s Y14 Regional point standings, OR Be in Top 25% of your Division’s Y14 Qualifier Qualification Path for Y14 to Summer Nationals: Be on Y14 NRPS, OR Be in Top 16 of Y12 NRPS, OR Be on the Top 30% of your region’s Y14 Regional Youth point standings, OR Be in Top 25% of your Division’s Y14 Qualifier CLASSIFICATION CHANGES - For classifications to be awarded for a youth tournament, the event must meet the criteria of a Group C1 or better. Ratings earned at this event are not official until processed by USFA National office. See classification chart at: http://assets.ngin.com/attachments/document/0034/6264/Classification_Chart.pdf. Ratings posted at askFRED are NOT considered official. =====================================================================================REGISTRATION AND EVENT FEES ===================================================================================== Tournament fees must be paid at time of registration (your entry is “incomplete” until payment is made). Fees are based on the guidelines listed below. We elected NOT TO USE ASKFRED FOR THIS TOURNAMENT ENTRY FEES PAYMENTS. PAYMENTS SHOULD BE MADE AT THE DAY OF THE TOURNAMENT DURING FINAL REGISTRATION BEFORE EVENT BEGINS. Regular fee - regular preregistration deadline (until October 29, 2015): $25 registration fee plus $25 per event Late fee - late preregistration deadline (October 30- November6, 2015): $25 registration fee plus $50 per event DUE TO CHANGES IN THE EVENTS SCHEHULE. IE CANCELLATION OF THE EVENTS AND CREATION OF THE COMBINED EVENTS NO LATE FEES WILL ASSESED TO THE FENCERS WHO REREGISTERING FOR THE COMBINED EVENTS Venue opens at 8:15 a.m each morning. Fencers are required to check in each day they compete. Fencers are required to have equipment checked (only required once if fencing more than one day) Present to registration desk with: a. Proof of fencing federation membership (USA Fencing, FIE, or foreign federation) card. To print USFA membership card visit: https://www.railstation.org/usfencing/Login.aspx?Redirect=Profile.aspx?returnurl=default.aspx. b. Proof of age (unless previously verified and noted on your membership card). ===================================================================================== SCHEDULE OF EVENTS ===================================================================================== Fencing commence shortly after close of check-in. Arrive sufficiently early for equipment check and proper warm up. Venue opens at 8:15 a.m. CLOSE OF CHECK-IN TIMES (subject to change): We strongly encourage you to arrive at the venue at least 45 MIN - 1 hour before close of your event registration. Fencers failing to check-in by the published deadline will be removed from the event and refunds will not be made. Fencers must check-in each day they fence. SATURDAY. November 7: 9 AM - Y10 Mixed Saber 9:30 AM - Y10 WF 9:30 AM - Y12 MF 11 AM - Y14 WF 12 PM - Y14 Mixed Saber 12:30 PM - Y14 ME SUNDAY, November 8: 9 AM - Y12 WF 9 AM - Y12 Mixed Saber 9:30 AM - Y14 MF 10 AM - Y10 MF 11AM - Y12 ME 11AM - Y14 WE - combined with Y14 ME at Saturday @ 12:30PM ============================================================ POSSIBLE MIXED EVENTS: In case we will have 4 or less fencers registered per event at the day of the REGULAR DEADLINE DATE (October 29, 2015), those events will be combined. If an events will be transitioned into MIXED EVENTS, the schedule for the mixed events will be determined by the MIDNUGHT, NOVENBER 1, 2015 While it is not anticipated, GRAFA Administration reserve the rights to make the change regarding the Mixed events after November 1, 2015 but no later than November 4, 2015 ================================================================================== TOURNAMENT ENTRY ================================================================================= Liability waiver - Upon entering this tournament you agree to abide by the current rules of USA Fencing and other applicable rules. You acknowledge you are entering this tournament at your own risk and release the USA Fencing and its sponsors, Michigan Division of USA Fencing, Grand Rapids Fencing Academy, volunteers, tournament staff, and referees from any liability. With entry you give consent to Grand Rapids Fencing Academy to obtain medical care from any licensed physician, hospital or clinic for any injury or illness that may arise during activities associated with this tournament. Photography, filming, recording, or any other form of media of the athlete during the tournament can be used by the tournament organizers and USA Fencing. Those wishing to opt out of media coverage must inform the Bout Committee. Grand Rapids Fencing Academy is not responsible for any lost or stolen property. • Event eligibility is determined by 2015-16 USA Fencing birth year requirement only (not specific day/month). All entrants' age/point eligibility will be verified prior to the tournament, and any ineligible fencers will be notified and removed from the "who's preregistered" list. Age Eligibility: Y10 2005-2008 Y12 2003-2006 (or on Y10 NRPS list) Y14 2001-2004 (or on Y12 NRPS list) *Current point standings: http://www.usfencing.org/page/show/695476-current-point-standings • Current USA Fencing competitive membership, FIE, or other foreign federation membership, required. Note that all memberships expire on July 31st, so if you have not renewed since July 31st you are not a current member. Must present membership card (or proof of membership payment) at check-in. To print your membership card visit: https://www.railstation.org/usfencing/Login.aspx?Redirect=Profile.aspx?returnurl=default.aspx. To join/renew USA Fencing membership visit: http://www.usfencing.org/page/show/698115-individuals. If no proof of membership you must complete and pay for USA Fencing membership. You may join/renew at the door (parent signature required), however arrive with a completed form or plan to come early to complete required paperwork. http://assets.ngin.com/attachments/document/0034/1407/2013-14_Individual_Membership_Form.rev.pdf. Have separate check payable to "USA Fencing" or use your credit card (preferred). USA Fencing is working towards an age verification process. Check your card and if date of birth has been verified it will be indicated on the face of the card. If your DOB has NOT been verified you should come prepared with ONE of the following: 1. A government issued photo ID with date of birth included 2. A copy of birth certificate 3. Passport Prior to the tournament an athlete can submit a copy of their birth certificate or passport to the National Office via email, mail or fax and they will verify the DOB in the database. Once the date of birth has been verified, it is indicated on permanent and temporary membership cards. ==================================== ARMORY ==================================== Armory services available (for fee) ==================================== BOUT COMMITTEE ==================================== Bout Committee: Head Referee: Greg Ripple (If interested in working as a referee, contact Greg @ EQUIPMENT CHECK ==================================== Arrive early to allow time for equipment check. Equipment will be inspected and marked (mask, lame (as appropriate), sabre cuffs, head cords, and body cords). Fencers only need to have their equipment passed once for the duration of the RYC. Names not required on uniforms ===================================================================================== TOURNAMENT FORMAT/RULES ===================================================================================== • USA Fencing rules apply. http://www.usfencing.org/page/show/695208-rulebook • Equipment check required (mask, lame (as appropriate), sabre cuffs, head cords, and body cords). 800N Saber Glove is mandatory. Armorer will be on-site for repairs (for fee). Fencers only need to have their equipment passed once for the duration of the RYC. • Must have at least two working weapons and two body cords when reporting to the strip. • Full USA Fencing regulation uniform required. Name is NOT required on uniform. Foil mask with conductive bib required. Fencers arm, equip and clothe themselves and fence at their own responsibility and at their own risk. Fencers are responsible for ensuring arrival at the strip with working equipment. ===================================================================================== REQUIRED EQUIPMENT ===================================================================================== • Uniforms (jacket, pants, knee-high socks, fencing glove): Standard fencing uniforms; cannot have any rips, tear, or holes. Warm-up pants or jeans are not allowed. Fencing glove must cover half of the forearm. • Plastrons (underarm protectors): Standard fencing plastron; required with every uniform • Chest Protector: Required for females • Masks: 12K punch test; sewn in bib. Conductive Bib in foil is required. Elastic strap at back of mask is required • Blades: The maximum blade length permitted for Y10 competitions is 32 inches. For Y12 and Y14 competitions, standard blade length of 30-35” permitted. • Weapon Handle: Any attachment to a weapon’s handle must fix the hand in one position such that the top of the thumb is no more than 2 cm from the inner surface of the guard. • Names on Uniforms: Not required at RYCs • Ratings can be awarded, however youth events do not use the E1 or D1 classifications. This means that these events are NR until they achieve C1 level or higher. See USFA ratings chart at: http://assets.ngin.com/attachments/document/0034/6264/Classification_Chart.pdf ===================================================================================== FORMAT ===================================================================================== • Format for all events is one round of pools with 100% promoted to a direct elimination (DE) tableau. Pools: All events will use pools of 6 or 7 whenever possible. In events with fewer than 11 entrants, the BC may elect to have two rounds of pools followed by 100% promoted to a DE (direct elimination) tableau. There is no fence-off for third place. One preliminary round of pools is comprised of the standard 5-touch bout in 3 minutes. 100% then advance to DE round. DE tableau shall be comprised according to the results of the preliminary pool round. Y8/Y10 DE format: 10-touch bouts (two periods of 3 minutes, with a one-minute rest between each period). The first period ends either at the expiration of 3 minutes or when the score reaches 5 touches on one side, whichever comes first. During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. Y12 DE format: 15-touch bouts (three 3-minute periods with a one-minute rest between each period). During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. Y14 DE format: (15 touch bouts (three 3-minute periods with a one-minute break between). During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. • Seeding for RYC pool round is based on the Current National Youth Ranking according to age group and weapon, then letter ranking with year classification, then fencers with neither points nor classification. Fencers with equal classifications will be randomized within each classification. Only ratings and points standings listed on the USA Fencing website will be used (ratings on FRED at not official). It is the fencer's responsibility to ensure that USA Fencing has properly recorded any necessary changes or corrections prior to this date. No classification or affiliation changes will be made at the event. Current ratings: http://www.usfencing.org/page/show/698125-current-membership-listing. Current point standings: http://www.usfencing.org/page/show/695476-current-point-standings. • Medals awarded to 8th place. • Fencers are responsible for ensuring accuracy of all posted information and must report errors to the bout committee (BC) immediately. This includes club affiliation, division, classification, date of birth, gender, spelling of name, etc. Errors in posted pool results must be reported to the BC immediately (within 5 minutes). Once DE round starts and tableau is posted, the pool results are final and no adjustments will be made. Check all scores before leaving the strip. Fencer signature on pool sheet and DE slip implies accuracy. • Photography and filming is allowed, however NO flash photography is allowed near ongoing competitions. ===================================================================================== Withdrawal during tournament: ===================================================================================== • Withdrawal during pools: The pools must be fenced through the last bout. A fencer who withdraws, or who is excluded, is scratched from the pool, and his results are annulled as if he had not taken part. • Withdrawal during DE: When for whatever reason a fencer cannot fence or cannot complete his bout, his opponent is declared winner of that bout. A fencer who withdraws does not lose his place in the overall classification of the competition. ==================================== TOURNAMENT PREPARATION GUIDES ==================================== These guides have been prepared to help you with understanding fencing and tournaments. Beginner's Tournament Guide http://www.fencing.net/forums/thread44882.html (courtesy of fencing.net) Parents Guide to Fencing: http://www.fencing.net/forums/thread38526.html (courtesy of Fencing.net) USA Fencing Parent Guidebook: http://assets.ngin.com/attachments/document/0034/6319/USA_Fencing_Parent_Guidebook.pdf ========================= VENUE ========================= GRAND RAPIDS FENCING ACADEMY 1345 Monroe Av NW, Suite #102, Grand Rapids, MI 49505 FREE Wi-Fi FREE Parking Plenty of parking on ample parking lot. http://www.grfencing.com/location ============================= NEARBY HOTELS =============================